2. Project Approach

   Provide the specific approaches and methods to be utilized to complete the project as outlined. Explain why your team should be selected to perform the services for this project, particularly what makes the firm stand out, and how your work has had a positive, long-term impact on other communities. At the City of West St. Paul, we seek to be creative yet pragmatic, and welcome your insights on what makes for a successful sign replacement initiative. 

4. Timeline

   In addition to your approach, provide a proposed project timeline.

6. Project Team and Experience
   • Name of firm, address, and contact information
   • Name of the responsible firm member and project manager
   • Names, qualifications, experience, project role, and availability of key personnel assigned to the project. Team expertise should include:
     • Graphic design
     • Sign installation
     • Cost estimating 
     • Site evaluation 
     • Sign technology, materials, regulations, and best practices
   • Listing of any sub-consultants and their qualifications, key personnel, and project portfolio
8. Firm Name
10. First Name

    Firm Member/Project Manager

11. Last Name

    Firm Member/Project Manager

13. Address1

    Firm Address

15. Address2
17. City
18. State
19. Zip
21. Email Address
22. Phone Number
23. Website url
25. Do you have additional members on your project team?

    1. Yes
    2. No
27. Project Team Members

    If there are other team members associated with your project team, please list their full name and contact information.

    Names, qualifications, experience, project role, and availability of key personnel assigned to the project. Team expertise should include:

    • Graphic design
    • Sign installation
    • Cost estimating 
    • Site evaluation 
    • Sign technology, materials, regulations, and best practices
29. Resume(s)

    Please upload relevant resume information

30. Project experience portfolio

    Provide a portfolio of project experience, including at least three projects in a northern climate completed in the last five years. Include:

    • Description
    • Images
    • Location
    • Proposed and final project budget, offering a brief description of reasons for overages or changes in approach
34. Proposed Budget

    Include a detailed project cost estimate for:

    Development of Sign Standards

    • Including by task with an hourly breakdown.
    • It is the city’s intent to negotiate a fixed-fee “not to exceed” contract for mutually agreed-upon services. The selected firm will bill separately for contracted services, either on a schedule-of-values basis for tasks performed or on a time-and-materials basis for extra work, not to exceed the negotiated fee for each specific unit of work. 

    
    

    Implementation of Sign Plan Year 1

    • For each of the six ‘base designs’ outlined below, we are seeking up to three design options, each with cost estimates that include construction and installation. Design options may be draft designs specific to West St. Paul or examples from previous projects that you believe would meet our project's needs. 
      • Large Monument Sign
      • Large Monument Sign with base made of brick, stone, stucco, or decorative/burnished CMU
      • Medium Monument Sign
      • Small Pylon
      • Small Post
      • Interpretive Sign
    • Wayfinding (alternate): During this initial phase, the city is exploring replacing one large wayfinding/directional sign associated with the ice arena.  
    • Street banners (alternate): Please provide a cost estimate for 100 street banners. City staff will provide designs. If your company does not fabricate banners, we encourage you to collaborate with subcontractors.

    Applicants should be mindful of costs to ensure the project fits within the city’s budget, with a maximum of $170,000 allocated in 2026 for both design and implementation. Should proposers feel this budget is not sufficient, while not ideal, we welcome creative solutions that meet the spirit and intent of this RFP.

38. References

    Please provide the names and contact information (phone and email) for three individuals who can speak to the firm’s past performance on similar projects, preferably government entities.

40. Reference #1
42. First Name
43. Last Name
45. Title
46. Organization
48. Email address
49. Phone Number
51. Reference #2
53. First Name
54. Last Name
56. Title
57. Organization
59. Email address
60. Phone Number
62. Reference #3
64. First Name
65. Last Name
67. Title
68. Organization
70. Email address
71. Phone Number
Leave This Blank:


75. 1. Receive an email copy of this form.
76. Email address

    This field is not part of the form submission.

77. Submit

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